AdventureLog/.github/workflows/sync-project-status.yml

name: Sync Project Status

on:
  issues:
    types: [labeled]

jobs:
  update-project:
    runs-on: ubuntu-latest
    permissions:
      contents: read
      issues: write
      repository-projects: write

    steps:
      - name: Update project status from label
        uses: actions/github-script@v7
        with:
          script: |

            const labelMap = {
              "backlog": "BACKLOG_OPTION_ID",
              "needs discussion": "DISCUSSION_OPTION_ID",
              "approved": "APPROVED_OPTION_ID",
              "ready": "READY_OPTION_ID",
              "in progress": "IN_PROGRESS_OPTION_ID",
              "in review": "IN_REVIEW_OPTION_ID",
              "done": "DONE_OPTION_ID"
            };

            const label = context.payload.label.name.toLowerCase();
            const optionId = labelMap[label];

            if (!optionId) return;

            const issueNodeId = context.payload.issue.node_id;

            const configuredProjectId = "PVT_kwHOBeIeKs4AfmUO";
            const fieldId = "PVTSSF_lAHOBeIeKs4AfmUOzgU5pCI";

            // Find project items from the issue side.
            const result = await github.graphql(`
              query($issueId: ID!) {
                node(id: $issueId) {
                  ... on Issue {
                    projectItems(first: 100) {
                      nodes {
                        id
                        project {
                          id
                          title
                        }
                      }
                    }
                  }
                }
              }
            `, {
              issueId: issueNodeId
            });

            const issueProjectItems = result.node?.projectItems?.nodes ?? [];
            const exactMatch = issueProjectItems.find(
              (node) => node.project?.id === configuredProjectId
            );

            // If configured id is wrong/unresolvable, but issue belongs to exactly one project,
            // use that project item to keep automation working.
            const selectedItem = exactMatch ?? (issueProjectItems.length === 1 ? issueProjectItems[0] : null);
            const itemId = selectedItem?.id;
            const projectId = selectedItem?.project?.id;

            if (!itemId || !projectId) {
              const availableProjects = issueProjectItems
                .map((node) => `${node.project?.title ?? "(untitled)"} [${node.project?.id ?? "no-id"}]`)
                .join(", ");
              console.log(`Issue not in configured project ${configuredProjectId}. Available: ${availableProjects || "none"}`);
              return;
            }

            // update status field
            await github.graphql(`
              mutation($projectId: ID!, $itemId: ID!, $fieldId: ID!, $optionId: String!) {
                updateProjectV2ItemFieldValue(
                  input: {
                    projectId: $projectId
                    itemId: $itemId
                    fieldId: $fieldId
                    value: { singleSelectOptionId: $optionId }
                  }
                ) {
                  projectV2Item {
                    id
                  }
                }
              }
            `, {
              projectId: projectId,
              itemId: itemId,
              fieldId: fieldId,
              optionId: optionId
            });